Speaker Requirements

  • Log into the Speaker Management System using the link and password included in the speaker invitation email sent from conferenceteam@icma.org.
  • The following tasks are due by Monday, February 7. Please note that speakers may be removed from a session if tasks are not completed in a timely manner:
    • Speaker Invitation- accept or reject the invitation to speak
    • Sign the speaker agreement
    • Confirm or update your profile information (this information will be used on the conference website and the conference app)
    • Review or update your biography
    • Update or upload your photo if one is missing
    • Agree to the copyright permissions task (you may not use copyrighted materials without written consent from the original author).
    • Review and update session title (one speaker per session will be assigned this task)
    • Review and update session description (one speaker per session will be assigned this task)
  • The remaining tasks are due no later than Friday, February 11.
  • If using PowerPoint, the conference branded PowerPoint template must be used.
  • Adhere to the deadlines set by ICMA and respond to inquiries regarding your session in a timely manner.
  • Speakers should show up early and prepared for the session. Check in with Felicia Littky, ICMA Manager of Conference Education Programming, upon arrival.
  • The regional conferences are planned as fully in-person events. Speakers will not be allowed to participate via zoom or other digital options.

Session Information

  • Plan your session and stick to the content provided in the session description so that your messaging matches attendee expectations.
  • Practice your session to ensure the flow is smooth and that you fill the allotted time (remember to leave time for Q&A or better yet, ask for questions throughout your presentation!)
  • For a 60-minute session, it is recommended to limit the number of slides in your PowerPoint presentation to no more than 20.
  • Get people excited about your session before it begins!  Post to your social media accounts and make sure to tag @ICMAEvents
  • No commercials!  Your name, title and organization will be listed in the conference materials. Your best commercial is to deliver a relevant, timely session.  Anything more explicit may be resented by ICMA members, who are sensitive to self-promotion.


  • Speakers who are members of ICMA must register for the conference and pay the applicable registration fee.
  • ICMA staff will register those speakers who are not members of ICMA. You will receive a registration confirmation via email.
  • If you do not know your membership status, please contact conferenceteam@icma.org.

Hotel Information:

  • Speakers should reserve their own hotel rooms.
  • Regional Conference’s will be held at the following hotels. The deadline to reserve a room at our discounted rate is noted as well.
    • Southeast:
      • Ritz-Carlton Atlanta: February 16
    • Mountain Plains:
      • Dallas/Ft. Worth Airport Marriott: February 22
    • West Coast:
      • Skamania Lodge: February 21
    • Midwest:
      • Hilton St. Louis at the Ballpark: February 28
    • Northeast:
      • The Colonnade Hotel: March 14

Health and Safety:

  • Speakers should familiarize themselves with the COVID-19 Safety Protocols for the Regional Conferences.
    • Proof of full vaccination or proof of a negative PCR COVID-19 test within 72 hours of the in-person event.
    • All conference participants including speakers will be required to wear a mask during the Regional Conferences, except while actively eating or drinking.
    • Completion of a daily health screening, via a text messaging based third-party secure system.
    • If feeling ill or testing positive for COVID-19, please remove yourself from the Conference and notify Felicia Littky, Manager of Conference Education Programming.